SOP Checklist — Research Ethics Submission 

A. Before You Start (download & read)

• Download the latest FERC forms (FERC1, FERC2/FERC3, Exemption, Post-approval) from the Faculty of Dentistry, UiTM FERC page.
• Read the Guideline From UiTM Research Ethics Committee.

B. Prepare Your Application Package (Submit in pdf format)

• FERC1 completed in full (research details – follow the guidelines stated in the form)
• FERC2 (Participant Information Sheet) and/or FERC3 (Assent, if participants <18) — in BM & BI.
• Data collection instruments (questionnaire/interview guide), in BM & BI.
• Proposal (brief), timeline (Gantt Chart) / flowchart of procedures.
• Any supporting letters/permissions (e.g., school/organization access), if applicable.
• DRP approval letter

C. Obtain Required Signatures

• FERC1 signed by Student/Researcher.
• FERC1 signed by the supervisor.

D. Compile & Name Your Files

• File naming: ___<FERC1/2/3/Exempt>_v.pdf (e.g., OSM754_AliyaZ_E RC1_v2025-01-10.pdf).

E. Submit Online to FERC

• Submit the documents via this email address: ercdentistry@gmail.com
• Ensure all required forms and other documents are attached; submit before the announced deadline.

F. Post-Submission Follow-Up

• Monitor email for FERC decisions or queries and also on our website. www.dentistry.edu.my/fercfpg
• Address “clarifications required” within the stated timeframe.
• After approval/exemption, adhere to conditions and submit any amendments/post-approval reports via the same channel (Email to fercfpp@gmail.uitm).
  

Notes & Contacts

• Use only the most recent FERC forms each semester

For technical questions on submission, contact the secretariat using this email: ercdentistry@gmail.com